SEAGOING PERSONNEL APPLICATION FORΜ

Applicant Seaman Information Notice


Minerva Marine Inc., a company duly existing and organised under the Laws of the Marshall Islands, having lawfully established an office in Greece at 141-143 Vouliagmenis Ave. Voula, Athens (“Company”), collects, stores and processes the below mentioned personal data of the seaman that submits a job application (“Applicant”), as well as some additional information provided by the seaman, including seaman’s official identification details and medical test results, which are necessary for evaluating the suitability of the Applicant for a specific work and the Applicant’s fitness for work.

The legal bases for the processing of the Applicant’s personal data are (a) the taking of steps prior to entering into an employment agreement, (b) the Company’s compliance with legal obligations to which it is subject, and (c) the assessment of the working capacity of the Applicant.

In principle, the Company will not disclose the Applicant’s personal data to third parties outside the Company. As a matter of exception, if the Applicant is recruited through a manning agency, such manning agency will be involved in the collection of the personal data of the Applicant. Also, we or such manning agency may share your name and other identification details to medical centers, so that you may undertake the medical examinations which are necessary for the evaluation of your fitness for duty. In such cases, the results of the medical examinations should be provided directly from the Applicant to us and not through the medical center. Also, access to the Applicant’s personal data may be given to IT service providers that have access to our IT systems in order to provide their services to us. In addition, the Company may share certain personal data of the Applicant with training centers/companies for Applicant’s training and for the issuance of his certificates and licenses. All these entities are data processors and are bound to use the Applicant’s personal data on our behalf, comply with strict security obligations and not use your personal data for their own benefit.

When the above-mentioned service providers, such as manning agencies, medical centers and IT providers, are located outside the EU/EEA, the Company ensures that there is a lawful transfer of the Applicant’s personal data by entering into the standard contractual clauses with all of the above service providers. You can request to receive a copy of the above clauses by sending an email to the Company’s Data Protection Officer, whose details are mentioned below.

Due to the nature of the Company’s business activities, the Company may retain personal data of unsuccessful applicants for a maximum period of three (3) years. If you wish so and you provide your consent to this effect, we may retain your application and your personal data for a maximum period of ten (10) years, in order to consider you for future vacancies. In such a case, however, any health data relating to you will be deleted after two (2) years from collection.

You have the right to access, rectify and erase your personal data and the right to restrict and to object to the processing of your personal data, as well as the right to receive your personal data in a structured, commonly used and machine readable format and to transmit those data to another employer. You also have the right to withdraw your consent provided hereunder at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. You also have the right to lodge a complaint with the Hellenic Data Protection Authority.

For the exercise of the above rights and any other question or request in relation to the processing of your personal data from the Company, you may contact the Data Protection Officer by sending a letter to the attention of the Data Protection Officer at Vouliagmenis Ave. 141-143 16673 Voula, Athens, by calling +30 210 8907500 or by sending an email to the email address dpo@minervamarine.com.





141-143 Vouliagmenis Avenue, Voula, Athens, 16673, Greece
Ph: +302108907500
Fax: +302108907670
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