Minerva Marine Inc. (hereinafter the "Company") has adopted this Code of Conduct and Ethics (the "Code") which is applicable to all Company’s employees, directors, agents and ship personnel serving on board vessels managed by the Company (hereinafter the “Individuals” / “Covered Persons”).
This Code provides basic guidelines regarding the minimum requirements expected by the Individuals and reflects the Company’s core values and commitment to manage its business with integrity, without being constraining, as it does not describe all Company’s policies in detail.
It is important that all Individuals take time to review the Code and commit to uphold its requirements.
I. Conflicts of Interest
A conflict of interest occurs when an Individual's private interests interfere, or appear to interfere, with the interests of the Company as a whole. While it is not possible to describe every situation in which a conflict of interest may arise, Individuals must never use or attempt to use their position with the Company or their rank on a vessel to obtain personal benefits. Any Individual who is aware of a conflict of interest, or is concerned that such a conflict might arise, should address the matter with his/her manager/superior immediately.
II. Corporate Opportunities
Individuals owe a duty to promote the Company’s legitimate interests and not to use corporate property/information, their position in the Company or their rank on a vessel to advance personal interests.
III. Confidentiality and Personal Data Privacy
Confidential information includes any internal information obtained in the course of employment, including but not limited to non-public information concerning the Company’s business, the Company’s customers and suppliers, the Company’s contracts, agreements and transactions and any legal proceedings commenced by or against the Company as well as any non-public information that might, if disclosed, be harmful to the Company or its customers.
Any Individual in possession of such information, must maintain the highest degree of confidentiality and must not disclose same, unless lawful authorization is obtained.
This obligation remains in effect during the employment of each Individual as well as thereafter.
The consequences to the Company and the Individual/s concerned can be severe if unauthorized disclosure of any non-public, privileged or proprietary information takes place.
IV. Compliance with Laws, Rules and Regulations
It is the Company's policy to strictly comply with all laws, rules and regulations that apply to its business. It is the personal responsibility of each Individual to adhere to the standards and restrictions imposed by these laws, rules and regulations and to prevent, detect and report instances of non-compliance.
There are no circumstances where the Company will allow that any law or regulatory requirement be disregarded in the conduct of its business.
V. Ethics Policy
Individuals must act honestly, ethically and fairly towards the Company's customers, suppliers, competitors and employees. No kind of harassment, manipulation, concealment, abuse of privileged information, misrepresentation of material facts, or any other unfair-dealing practice should take place. The Company has a zero-tolerance approach towards bribery and corruption, fraud and deception.
VI. Protection and Proper Use of Company Assets
The Company's assets are only to be used for legitimate business purposes and only by authorized Individuals. This applies both to tangible assets (such as office equipment, telephone, copy machines, etc.) and intangible assets (such as trade secrets, software, confidential information, etc.). Individuals have a responsibility to protect the Company's assets from theft and loss and to ensure their efficient use. If an Individual becomes aware of theft, waste or misuse of the Company's assets, such Individual should report this to his/her manager/superior or to the Company’s internal legal department immediately.
VII. Enforcement and Duty to Report
Individuals shall report any actual or suspected violation of the Code to their manager/superior. All should organize their area of responsibility in such way that violations of the Code can be observed and relevant reports are received and looked into. Violations may result in reprimand, claim for damages and/or termination of employment or loss of office. The above principles form part of the Company’s general policy.
VIII. Whistleblower Program
The Company has adopted a Whistleblower Program by means of which, Individuals are encouraged to report any known or suspected violation of the Code by either filing a report or calling the Hotline numbers. To file a report Click HERE.
Individuals may choose to remain anonymous, but even if they identify themselves, their identity and information provided will remain strictly confidential.